Okay planning couples, let's have a serious chat about "day-of" wedding coordination and why it can't ever be "just the wedding day." Don't get me wrong, the presence of a good professional coordinator, on the actual day, is included and is utterly priceless. However, every couple and every wedding is completely different! It takes time for said coordinator to truly understand your expectations and seamlessly execute YOUR vision and plans, with YOUR vendor team.
You've, no doubt, spent several months, and in some cases 1 year+, planning your big celebration. The main reason (or hopefully) for hiring a coordinator for your wedding day is so that you can enjoy the beginning of your marriage with those closest to you! Would you honestly trust someone who has NO idea what you've put in place, to execute your vision to perfection, while you sit back and sip champagne? Without first communicating with you about every aspect of the day? I'm willing to bet the answer is, "NO." In order to do that you have to establish a rapport and have a trusting relationship with a procured professional. THAT TAKES TIME! Even professionals who offer their services as hourly labor need to have some sort of pre-communication and "big picture" idea to work with.
In addition to communicating with everyone involved, beforehand, it's important for your coordinator to be included at the venue's final walk through (typically 30-45 days prior to your wedding day). Not only to fully understand how you expect the room to be set, but to clearly communicate that expectation to your vendors, well in advance of showtime. It is also at this point, that any changes to a standing rental order (i.e. tables, linens, chairs, centerpieces, etc...) are recognized, allowing plenty of time for those changes to take effect.
A professional coordinator needs to be fully informed, in advance, of any and all important times (i.e. ceremony start, reception start, venue access, etc...). You may have developed an extremely detailed timeline and shared it with vendors, friends, & family. Can you imagine if you didn't discuss any of that with your coordinator before the actual wedding day? He/she probably wouldn't arrive at the right time and/or be able to know if any of your vendors arrived at the right time. And, as detailed as your timeline may be, chances are, there are some "little" items missing that need to be vetted for your vendors to execute their individual responsibilities. For instance, what time should everyone line up for the ceremony? Who is cuing the musicians for song changes during the processional? Who is performing the welcome/blessing upon your introduction into the reception? When are you doing your first dance? Is it before or after you cut the cake? When is the band eating and taking a break? And on and on and on...
While I could talk, for literally hours, about why a "day-of" coordinator's responsibility really encompasses the month (or more!) before the wedding, I think you get the picture. As a side note to all of the above, I also highly recommend that you don't sacrifice the thousands of dollars you've spent thus far by skimping on the wedding day management of those dollars.
In an attempt to change the stigma and misconceptions of this commonly known service, when you contact Pink Champagne Events, you'll receive information about our "Wedding Day Planning + Coordination" services. I trust, based on several conversations with colleagues, that my fellow planners have already or will soon, change their service wording.
For more helpful hints to seamlessly communicate and transition your plans to your wedding day coordinator, check out this post.
Until next time,